US Payroll & Benefits Specialist - 12 months contract

US Payroll & Benefits Specialist - 12 months contract

Hybrid work - Minimum 3 days per week in the office

Join Our Team – Where Your Career Builds as Strong as Our Materials!

Founded in 1972, our company is North America’s trusted distributor of top-tier construction materials. With over 40 locations in US and Canada, we’ve grown into a leader in the industry, but we never forget the core values that got us here: exceptional products, outstanding customer service, and a genuine commitment to helping our customers thrive.

Here, we don’t just offer jobs – we offer career-building opportunities. Here, you’ll be part of a dynamic, supportive, and fun environment where your voice matters, your growth is a priority, and success is something we all share.

We’re looking for passionate individuals who want to make an impact, bring fresh ideas, and be part of a team that values integrity, hard work, and collaboration. Whether you’re just starting your career or looking for your next challenge, this is the place to build something meaningful – for yourself, for our customers, and for your future.

Why Join Us?

• Growth Opportunities: We believe in developing our people and offering them the chance to advance.
• Teamwork at Its Best: Success isn’t just about individual effort – it’s about what we achieve together.
• Commitment to Safety: Your well-being is a top priority, every day.

If you're driven to make an impact, build strong relationships, and contribute to something that matters — then this is the place for you. Ready to roll up your sleeves and be part of something bigger? We’d love to meet you. Join us and help shape the future of construction, one delivery at a time.

Responsibilities

• Payroll Administration
• Manage end-to-end bi-weekly U.S. payroll processing, ensuring accuracy, compliance, and timely delivery.
• Serve as the first point of contact for employee inquiries related to payroll, retirement plans, and benefits.
• Calculate and process final pay, including vacation payouts, in coordination with the U.S. HR team.
• Maintain employee records, including I-9 documentation, and ensure compliance with federal and state requirements.
• Prepare and submit month-end payroll reports and reconciliations.
• Administrating Benefits
• Administer employee benefit programs, including health, dental, vision, 401(k), and other voluntary benefits.
• Manage benefits enrollment, changes, and ongoing administration, providing guidance and support to employees.
• Partner with the U.S. HR representative to coordinate and execute annual open enrollment.
• Support monthly benefit reconciliations, including U.S. and Canadian billing (e.g., SunLife).
• Reporting & Compliance
• Generate and distribute regular payroll and HR reports, including:
  • Bi-weekly payroll and overtime reports
  • Employee Assistance Program (EAP) utilization reporting
  • Health Savings Account (HSA) reporting and billing
  • 401(k) billing and compliance reporting
  • Termination and headcount reporting for Finance
  • Maintain accurate records of payroll transactions and ensure compliance with internal policies, SOX controls, and statutory requirements.
  • Prepare Dayforce journals and other ad hoc payroll/benefit reports as needed.

Requirements

• S. Payroll certification / PCP designation preferred
• 3+ years of U.S. payroll experience
• Cross-border payroll experience an asset
• Knowledge of I-9, COBRA, HSA, 401(k), and U.S. employment laws
• Proficient in Dayforce and advanced Excel
• Strong analytical and organizational skills
• Effective communicator; able to manage multiple priorities in a fast-paced environment