Facilities Coordinator

Job description:

Company Overview

Our company is one of Canada’s leading Integrated Facilities Services providers, delivering maintenance, repair, and operational support across 100+ service categories nationwide. Our model combines on-site support, vendor management, and centralized coordination to help clients operate efficiently and cost-effectively.

Summary

We are seeking a Facilities Coordinator to support day-to-day operations at a commercial office and warehouse facility in Burnaby, BC.

This is an on-site, part-time role (approximately 25 hours, 3 days per week) ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in maintaining a safe and well-functioning workplace.

You will act as the primary on-site point of contact for all facility-related matters, working closely with vendors, internal stakeholders, and the remote support team.

Responsibilities

Facilities Operations

• Serve as the go-to contact on-site for staff, visitors, and vendors
• Perform regular site walkthroughs to identify maintenance or safety issues
• Coordinate day-to-day facility needs across office and warehouse areas
• Support basic operational tasks (e.g., restocking, light coordination tasks)

Vendor Coordination

• Schedule and oversee service providers (HVAC, electrical, plumbing, cleaning, etc.)
• Provide site access and ensure work is completed properly
• Liaise with landlords, contractors, and service vendors

Work Orders & Administration

• Create, track, and close work orders
• Review vendor invoices for accuracy
• Coordinate with the account team to ensure service levels are met

Preventive Maintenance & Compliance

• Help schedule and track preventive maintenance programs
• Maintain service records and basic asset tracking
• Ensure vendors are compliant with insurance and safety requirements

Health & Safety Support

• Assist with workplace safety documentation
• Identify and escalate risks or hazards
• Support compliance with building and regulatory requirements

Reporting & Communication

• Provide clear communication to stakeholders
• Assist with monthly reporting and updates

What You'll Bring:

• Experience in facilities coordination, property management, or building operations
• Strong organizational and communication skills
• Ability to manage multiple vendors and priorities
• Comfortable using work order systems, email, and basic reporting tools
• Proactive, reliable, and detail-oriented
• Basic understanding of building systems (HVAC, electrical, plumbing) is an asset

Why Join Our Team?

• Be part of a national facilities services company supporting major clients across Canada
• Work in a role with autonomy and real impact on daily operations
• Supported by a dedicated remote account management team
• Opportunity to grow within the facilities management industry

Please submit your resume along with a brief note outlining your experience in facilities or operations.